Purchasing & Logistics Coordinator

Matern Staffing is hiring a Purchasing and Logistics Coordinator for a U.S.-based logistics and procurement company in Stafford, VA supporting U.S. operations. This is a highly system-driven role where strong computer skills are essential. 

You’ll manage end-to-end procurement (sourcing, purchasing, and coordinating deliveries) while working extensively within software platforms, tracking tools, and data systems to ensure precision, compliance, and cost control. The ideal candidate has proactive problem-solving skills and a strong understanding of supply chain operations, and is extremely comfortable with spreadsheets, digital documentation, and navigating multiple programs simultaneously. 

If you thrive in a fast-paced, technology-heavy environment and enjoy using systems to drive efficiency, enabling the company and clients to succeed, this role is for you. 

Salary:

$22-$27/hr 

Schedule:

Remote transitioning to hybrid 

What You’ll Do: 

• Manage the full purchasing cycle, from sourcing and competitive bidding (RFQs) to order placement, payment processing, and delivery coordination 

• Build and analyze competitive bids to secure best-value solutions for customers while ensuring speed, accuracy, and compliance 

• Source and procure specialized equipment, materials, and tactical gear, negotiating with vendors to ensure availability and cost-effectiveness 

• Coordinate end-to-end logistics, including shipping, receiving, tracking, and delivery for both local projects and remote operations 

• Serve as the primary point of contact for suppliers, maintaining clear communication regarding pricing, order status, shipment tracking, and discrepancy resolution 

• Maintain accurate and organized procurement documentation, including purchase orders, invoices, receipts, contracts, shipping manifests, Bills of Lading (BOL), customs documents, and price lists within shared systems and databases 

• Monitor shared inboxes and internal trackers to ensure timely updates on orders, contracts, delivery calendars, and vendor records 

• Upload awarded quotes and estimates into QuickBooks Online (QBO) and ensure financial records align with purchasing activity 

• Ensure all procurement and logistics activities adhere to company policies and organizational compliance standards 

What You’ll Bring: 

• At least 3 years of experience in logistics, procurement, or supply chain operations 

• Experience in military (supply, logistics, quartermaster, operations), law enforcement (logistics, armory, tactical support), EMS (resource management or field operations), or construction (project coordination, site logistics, procurement) is preferred 

• Strong technical skills for working remotely/hybrid with Microsoft Office, shared inboxes, and collaborative documents 

• Strong written and verbal communication skills for interacting with internal teams and external vendors 

• Proactive problem solver who can manage complex supply chain or procurement situations with confidence 

• Able to work independently while contributing effectively to team projects in a hybrid schedule 

• Integrity and attention to detail in managing vendors, transactions, and logistics with precision and discretion 

About our Client: 

Our client is a U.S.-based logistics and procurement company specializing in complex, mission-critical operations with an emphasis on security. They tackle challenging problems with innovation, resourcefulness, and a commitment to linking organizational priorities with capabilities, living by values like integrity, honor, and selfless service in everything they do. As a service-disabled veteran-owned business, they combine expertise, agility, and a strong ethical foundation to deliver solutions that make a real impact worldwide. 

About Matern Staffing: 

For over 55 years Matern Staffing has built relationships with businesses and job seekers to provide staffing solutions and job opportunities to the areas of Virginia, Maryland, and beyond. We believe that when employees and business partners succeed, families and communities thrive. 

Matern Staffing is a V3 (Virginia Values Veterans) Certified Organization. 

Matern Staffing is an equal opportunity employer.